Fuel receipts scan themselves, payroll upgrades and new booking types

When you capture a fuel receipt in the staff app, TimeTap now scans it straight away and fills in everything — station name, litres, price per litre, total, fuel type, VAT number and payment details.

You'll see a green banner when the scan is done. All the matching fields are filled for you. You can still edit anything before you save.

The full receipt is kept with the fuel record so you can pull proper reports later.

Drivers can now add stops while a trip is in progress — each one records the location, time and an optional note.

When you end the trip, TimeTap calculates the distance using GPS points and shows you a map link with the full route.

You can also link a trip to a client, supplier, job card or task. The link shows up on the active trip in the app and in your trip list on the dashboard.

If you refresh the app during a trip, it picks up where you left off — nothing is lost.

TimeTap now stops you running payroll twice for the same period. If an approved or paid run already covers those dates, you'll get a clear message instead of duplicate payments.

PAYE for employees who start or leave part-way through the month uses the SARS days-employed method.

Public holiday pay for hourly staff: if the holiday falls on a normal working day and they don't work it, they are still paid.

A new 'Payroll check' panel shows you what to look at before the next run: people who clocked in but haven't been paid, missing last working days, low clock-ins for hourly staff, and shifts that were never closed.

Breaks set by managers are taken off paid time, and pay information is only visible to people with payroll access.

You can now pick a template when you set up bookings: nail salon, beauty and spa, hair and barber, call-outs and field service, offices and boardrooms, equipment hire, vehicle hire, consultations or classes.

Each one adds the right categories, services or spaces with sensible defaults. Nothing is changed if you've already got bookings set up.

Field-service bookings can now ask customers for their address and let them upload photos. When the booking is paid, TimeTap can create a job card automatically with the technician, address, date and time already filled in.

Hire-by-the-hour now works properly for meeting rooms and equipment, with rates, opening hours and weekend rules all sorted on the server.

Every job card now records where it was started and completed. You'll see clickable map links in the timeline and on the Overview tab.

The Invoice tab has a new card at the top for the invoice number, amount and file upload.

When you finish a job and the client isn't available to sign, you can send them a WhatsApp link to sign remotely. The link works on their phone and doesn't need a login.

Completion e-mails go out for every job, including jobs with costs, and your company logo shows in every notification.

You can now create service schedules that apply to your assets or fleet. Pick a schedule type (like monthly inspections or services every four months), choose which items it applies to, and TimeTap will generate the job cards for you when they're due.

Schedules can be linked to a client when you're servicing their equipment. Each asset and vehicle now has a Service Schedules tab where you manage everything in one place.

We rebuilt the hours engine that powers your payroll export, timesheets and reports. It's faster, handles large teams without timing out, and the numbers now match across every screen.

The Overview page has a new Brief view: today's roster at the top, a list of everything that needs your attention from across the system, and tiles for each add-on.

Reports that were open to anyone are now properly locked down. Managers only see their own branches, and you need the right permission to pull sensitive reports like payroll or salary data.

• Push notifications now go out first; WhatsApp is only sent if the push isn't delivered or opened in time. This saves credits and is faster for your team.
• The staff app compresses photos before uploading, so fuel logs and job cards with pictures save much faster over mobile data.
• Team leaders can now clock their team in and out from their phone, with optional photos. They can also dispatch the team to a job and wrap it up when done.
• Timesheets now have a Team overview as the default view. You see everyone's weekly hours, approval status and missing clock-outs in one place. You can approve per person or everyone at once.
• Managers see and change only their own branches across leave, timesheets, people and reports.
• The Contract Vault brings together every contract, policy and document sent for signing. You can remind people in bulk, see who's waiting, and track every signature.