All guidesTimeTap

TIMETAP GUIDE

Add employees

Add your staff, choose what they can do and send them the staff-app invite on WhatsApp.

Download PDF

1Your employee list

  1. 1.Go to People → Employees.
  2. 2.Search by name, email or phone, or filter by role, contract, pay frequency, status and branch.
  3. 3.Click a name to open the person’s profile: details, HR documents, leave, timesheet and more.
People → Employees
People → Employees
  • 1Add employee.
  • 2Search.
  • 3Filters: role, contract, pay frequency and status.
  • 4Show one branch only.
  • 5A person — click to open their profile.
  • 6More: import from a spreadsheet, bulk changes and trackers.

2Add someone

  1. 1.Click Add employee.
  2. 2.Type the first name (or Scan ID to fill it in), and their WhatsApp number — that is how they sign in to the staff app.
  3. 3.Pick the Access level: Employee for most staff. Managers and admins can also use the dashboard.
  4. 4.Tick Allow remote clocking only for people who work away from a branch.
Invite an employee
Invite an employee
  • 1Scan an ID to fill in the name.
  • 2Name.
  • 3WhatsApp number — used to sign in.
  • 4What they can do in TimeTap.
  • 5Remote clocking (without the QR code).

3Branch and invite

  1. 1.Tick the branch(es) they work at. Tap the ★ to make them the team leader of that branch.
  2. 2.Leave Include onboarding link on — they get one WhatsApp with the app login and a link to fill in their own details.
  3. 3.Click Add & send invite.
Branches and invite
Branches and invite
  • 1Where they work.
  • 2★ = team leader of that branch (runs it on the app, gets its alerts, first to approve leave).
  • 3Send the onboarding link with the invite.
  • 4Add and send the invite.

Tip: Many people at once? More → Import employees on the Employees page takes a spreadsheet (CSV).

Need help?

Use the feedback button in the TimeTap side menu, or ask us — we’re happy to help you set it up.

More guides

Branches & clock-in QR codes

Add your branches, sites or locations. Each one gets its own QR code that staff scan to clock in and out.

Shifts & rosters

Set up your shift times once, then build the weekly roster. Staff see their shifts in the app and lateness is worked out from them.

Who’s in & timesheet review

See who is at work right now, then check each day’s clockings and approve the hours for payroll.

Approve leave

See every leave request, check the balance and history, and approve, reject or change it.

Service certificates

How TimeTap creates and sends a service certificate by itself when a job is completed — and how to get a certificate for a service done before you used TimeTap.

Screens shown are from a demo company — names and numbers are made up. Your TimeTap shows your own company.