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TIMETAP GUIDE

Shifts & rosters

Set up your shift times once, then build the weekly roster. Staff see their shifts in the app and lateness is worked out from them.

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1Shift templates

  1. 1.Go to Attendance → Shifts → Shift Templates.
  2. 2.Click New shift and set the name, start and end time, break and the days it applies to.
  3. 3.Optionally link it to roles and mark a default per role — then the roster can fill itself in.
Shift Templates
Shift Templates
  • 1Shift Templates tab.
  • 2New shift.
  • 3A shift: branch, times, days, break and late alert.
  • 4The days it is used.
  • 5Link it to roles.

2The weekly roster

  1. 1.Open the Weekly Roster tab and pick the week with the arrows.
  2. 2.Each row is a person, each column a day. Click an empty box (+ add) to give someone a shift.
  3. 3.Apply role defaults or Apply branch defaults fills the whole week in one click.
Weekly Roster
Weekly Roster
  • 1New shift.
  • 2Weekly Roster, Shift Templates and Branch Setup.
  • 3Pick the week.
  • 4A shift on the roster.
  • 5Click + add to add a shift.
  • 6Fill the week from role or branch defaults.

3Give someone a shift

  1. 1.Click the day for that person.
  2. 2.Pick the shift, or Off / Remove to take it away.
  3. 3.Click Confirm. The person sees it in the staff app.
Assign shift
Assign shift
  • 1Pick the shift.
  • 2Off / remove.
  • 3Confirm.

Tip: Want team leaders’ roster changes approved first? Tick Team leaders’ roster changes need approval above the roster.

Need help?

Use the feedback button in the TimeTap side menu, or ask us — we’re happy to help you set it up.

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