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STAFF APP GUIDE

Review timesheets (team leaders)

For team leaders and managers: check each day’s clockings, sort out problems and approve the hours.

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1Open Review timesheets

  1. 1.Tap More, then Timesheets under My team (or Review timesheets on your Home screen).
  2. 2.Choose Day to work through one day, or Week to see the whole week.
  3. 3.Use the arrows to move to another day or week.
My team tools
My team tools
  • 1Your team leader tools.
  • 2Approvals.
  • 3Review timesheets.
One day
One day
  • 1Day or Week view.
  • 2Move to another day.
  • 3How many shifts are normal, need review, or are done.
  • 4To do shows only what still needs you; Everything shows all.
  • 5A person’s day — tap it to review. The coloured tags say what is wrong (late, early, no clock-out…).

2Fix a day

  1. 1.Tap the person to open their day. You see the shift next to what they clocked.
  2. 2.Choose what to do: Approve as is, Deduct time, Overtime or Warning.
  3. 3.For deductions and overtime pick the minutes. Add a reason (a warning always needs one).
  4. 4.Tap Save, or Save & next to move straight to the next person.
Reviewing a day
Reviewing a day
  • 1Shift vs clocked: in, break, out and hours worked.
  • 2What to do with the day.
  • 3Save your decision.

Important: Overtime you add as a team leader goes to a manager for approval — it is never paid unless a manager approves it.

3Approve a whole week

  1. 1.Switch to Week.
  2. 2.Each person shows a row of days: ✓ is normal, ! needs review (yellow = small issue, red = missing clocking).
  3. 3.Tap a day to review it, then tap Approve … normal shifts to approve all the normal days in one go.
The week
The week
  • 1A person’s week, one box per day.
  • 2✓ normal days — these can be approved together.
  • 3Approve all normal shifts in one tap.

Still stuck?

Ask your team leader or HR — they can see what TimeTap shows for you.

More guides

Getting started

Install the app, sign in, turn on notifications and fill in your details.

Clock in, clock out and breaks

Scan the QR code to clock in and out, record breaks, and fix a missed clock-out.

My shifts and timesheet

See when you work and check every clock-in, break and hours worked.

Apply for leave

Check your leave balance, apply for leave and follow the approval.

Sign HR documents

Read and sign your contract, policies and SOPs on your phone.

Job cards

Open your jobs, start work on site, fill in the checklist and get it signed off.

Tasks

See the tasks given to you, start them and mark them done — with a photo when one is needed.

Messages, profile & More

Find everything in the More menu, read company announcements, chat with the office and keep your details up to date.

Approve leave (team leaders)

For team leaders and managers: approve, decline or change leave requests from your phone.

My team (team leaders)

For team leaders: see who is working right now and clock a team member in or out when they cannot.

Screens shown are from a demo company — names and numbers are made up. Your app shows your own company.